- Full financial management handling of the finances of the Body
Corporate or HOA and ensure smooth operations.
- This will include, but not be limited to:
- Income and expenditure tracking
- Ensuring on-time payments for services
- Compiling comprehensive reports
- Accurate and realistic budget drafting
- Arrears management and legal handovers
- Levies and Legality
- Issuing monthly levy statements
- Applying interest on overdue accounts
- Initiate legal proceedings where necessary
- Act in accordance with the DCA
- Accounts and Auditor Assistance
- Prepare monthly financial statements and debtor analyses
- Liaising with the auditor
- Distributing the financial statements
- Assisting with annual budgeting and levy calculations
- Accounting Software
- Provides accurate reports
- Easy-to-use portal for clients to access all records
- Clients of BCMTrac
- Obtain quotations as needed
- Assist with the 10-year maintenance plan
- Lodge insurance claims and keeping track of claims histories
- Supervise approved repair work (if needed)
- Obtain market related quotations
- Assist in quotations for replacement values of buildings /improvements for insurance purposes
- Advise on what is claimable matters or engage the broker for further clarity
- Organizing AGMs, SGMs and board meetings
- Record keeping of these meetings
- Supporting the board in smooth governance and decision-making
- Assist with rule enforcement and compliance
- Payment of salaries, PAYE, UIF and Workman’s Comp
- Engage with an HR rep for advice
- Draft employee contracts
- Maintain official documents and records
- Draft notices, circulars or agendas
- Advise the board on rules, quorums, resolutions and voting rights
- Assist in updating and enforcing community rules
- Assist in the enforcement of the Rules of the Body Corporate, when so required by the trustees
- Drafting of new rules
- Lodging rules for registration with the CSOS and ensuring everything is compliant
- Holding regular trustees meetings to ensure the Body Corporate is run accurately
- Assisting trustees in all new legislations and helping them navigate the Sectional Title Schemes Management Act 8 of 2011
